Legal, Payments, Booking and Cancellation Policy
Payment & Caution :
The workshop is costed in Euros and that is due to the fluctuations in the exchange rate prices in other currencies.
In order to secure your place on this workshop a deposit of 1.000,00 € to our travel agency partners. .
Please note that your spot on the workshop will be confirmed only when we received the deposit payment.
Full Payment must be made 80 days prior to the start of the workshop when we will send out an invoice for the full amount to clients.
If payment isn’t received and we receive no communication from you, we reserve the right to consider your booking as canceled.
When the booking is within 80 days before starting the workshop, immediate full payment will be required to secure your place.
The sender assumes responsibility for all charges when making the transfer.
The deposit is partially refundable in case of cancellation.
Up 150 days prior to departure, the deposit is fully refundable, without including all charges of making the international transfer.
Up to 90 days before the start of the workshop we will refund 40% of the deposit.
Up to 89 days we are unable to make any refund of the deposit as necessary bookings with all the third parties (accommodation, transport, etc.) will have been made and their required deposits paid by us.
If you need to cancel your participation once you have made full payment, a 50% refund of the full price will be given up to 30 days prior to the start of the workshop.
Cancellations within 30 days of the workshop starting receive a 30% refund of the full payment.
We cannot offer any refund for any participants who, for any reason, leave a workshop already in progress as we will already have made payments towards accommodation, vehicle hire, etc.
We reserve the right to cancel a workshop in case of insufficient enrollment, we confirm as we have 6 participant minimum.
Or due to concerns about the potential safety and welfare of participants (like Typhon, virus, earthquake, etc.).
In these instances, we offer a 75% refund of all payments.
In the highly unlikely case that we need to cancel a trip in progress due to concerns about the safety and welfare of workshop participants, you will receive a refund proportional to the amount of time remaining on the workshop.
For sure, we will do our best and give all our effort to follow the itinerary laid out in the workshop documentation.
But we also will do our best to adapt to the group's taste and rhythms to enjoy this moment together and learn the much we can.
We also reserve the right to make some changes or modifications due to weather conditions or other unforeseen circumstances (like clothing places, etc).
Health & security :
This workshop is designed to be within the capabilities of the average person in good health.
Japan is a country of rules, they are present everywhere and help to make the country so comfortable to live.
We will provide and teach you most of the important rules to make this trip better, but we decline all responsibility in case of not following those rules.
Customer being victim of an accident not allowing him to be mobile
Intended violence by the customer to third parties during the trip
The eventual arrest of the customer for violating Japanese law.
And all other cases of non-respect of Japanese rules.
We do not provide insurance and strongly recommend you take out adequate travel insurance, health insurance, accident insurance, mountain rescue insurance, personal liability insurance for the duration of your journey.
This insurance should be valid for the location and time where and when the tour is to be held.
All participants to the workshops should be aware that by taking part in a tour you may run certain risks related to travel, transportation, outdoor activities, eventual remoteness of medical facilities, etc.
You must, therefore, bear all risks you may be involved with (injuries, property damage, death, medical expenses, repatriation expenses, transportation costs for the abandonment of the tour, economic losses, etc.), and hereby release us and agree to not hold us responsible for any and all liability, actions, causes of actions, debts, claims, and demands of every kind and nature in connection with your participation in any tour arranged by us. The terms hereof shall serve as a release and assumption of all risk by you, your heirs, executors, and administrators, and for all members of your family.